Documents Needed to Register a Company in Romania: Checklist

Basic documents, indicatively

Regardless of the legal form chosen, a registration file broadly involves:

• The company's articles of association
• Proof of the registered office (a loan-for-use or lease agreement)
• Identity documents of the shareholders and the administrator
• The administrator's signature specimen
• Proof of paid-in share capital, where applicable

Proof of registered office

The registered office can be established through a lease agreement, a loan-for-use agreement, or, under certain conditions, at a shareholder's home address. The document proving the right to use the space is part of the basic file and is checked at registration.

What differs for foreign shareholders or administrators

For shareholders or administrators who aren't Romanian citizens, identity documents typically require authorized translation, and in some cases, apostille, depending on the document's country of origin.

How to prepare your file ahead of time

The most effective way to avoid delays is to prepare the file completely before filing (including the necessary translations and apostilles), so registration doesn't depend on completing it later.

Frequently asked questions

What documents differ for foreign shareholders?

Typically, authorized translation of identity documents and, depending on the country of origin, their apostille.

Who checks the registration file?

The file is checked at filing by the National Trade Register Office (ONRC), the institution responsible for registering companies.

What happens if a document is missing from the file?

An incomplete file typically generates a request to complete it, which extends the process. Checking each document ahead of time avoids this scenario.

This material is for informational purposes and does not replace the legal, tax, or administrative analysis of a specific situation.